Free Printable Daily Timesheet Template [PDF Download]

This free printable daily timesheet helps you track work hours, overtime, PTO, and pay on one clear page. I made it for hourly employees, freelancers, and small business owners who want to track time with a free timesheet template.

Planning shifts too? Pair this with the hourly schedule planner to map out the workday before you log it. ⏰

This daily timesheet printable gives you space for multiple time in and end times for employee hours, plus totals for regular and overtime hours and vacation time.

You can calculate pay right on the page using the hourly rate and subtotal fields. If you need more formats, you can browse the full Timesheets & Invoices collection. Everything stays clean, printable, and easy to use.

What’s Included:

This printable daily timesheet makes it easy to record time worked. It includes space for shift details, pay rate, and signatures for approval.

• File Type: PDF file
• Page Size: 8.5″ x 11″ (Letter)
• Orientation: Portrait
• Designed For: Printing and manual entry

Features:

• Records up to three time in and time out blocks per day (track lunch breaks or travel time)
• Separate total pay for regular hours, overtime, and PTO for accuracy
• Pay rate, subtotal, and gross total fields
• Comment box for notes or job details
• Employee and supervisor signature lines for compliance
• Simple layout that prints clearly on letter paper
• Works well alongside a 30 minute appointment planner for structured scheduling

Ideal For:

• Hourly employees tracking daily shifts
• Freelancers logging billable hours
• Small business owners managing payroll
• Remote workers keeping personal time records
• Managers reviewing daily time sheets
• Contractors who need paper documentation
• If you track longer pay periods, you may also want the weekly timesheet printable, biweekly timesheet, or monthly timesheet.

How to Use the Timesheet

• Step 1: Fill in Employee Information: Write your name, employee ID, and date at the top.
• Step 2: Log Work Hours: Record time entries for each shift. Use extra fields for split shifts or multiple breaks.
• Step 3: Calculate Total Hours: Add up total employee work hours for the day.
• Step 4: Record Overtime & PTO: Enter any overtime or PTO used or vacation days accrued.
• Step 5: Calculate Earnings: If needed, write in the pay rate and subtotal.
• Step 6: Add Comments (Optional): Use the notes section for schedule changes or shift details.
• Step 7: Get Signatures for Approval: Both the employee and supervisor should sign the form.

If you schedule by the hour, you can also plan your full day with the 24 hour planner before transferring final hours to this sheet. You can organize income and paydays with the checkbook calendar printable and track expenses using the budget calendar printable.

What Makes This Different?

• ✅ Easy Instructions – Print for employees.
• ✅ Simple Layout – Easy to fill out and read.
• ✅ Flexible Time Tracking – Three in/out sections for custom schedules.
• ✅ Versatile Use – Works for hourly employees, freelancers, and managers.
• ✅ Printable or Digital – Print a hard copy or save digitally.

Related Posts:

If you want to keep all your time tracking organized in one system, start with this daily sheet and then build up to longer views inside the Business & Finance printables. That way your scheduling, time tracking, and budgeting all stay connected.

This free printable daily timesheet gives you a simple way to track hours and calculate pay without extra software. Print it, use it daily, and keep all your work records in one place.