Free Printable Monthly Timesheet – Track Work Hours & Payroll

This free printable monthly time sheet is designed for hourly employees, small businesses, and freelancers who need a simple way to track work hours over a full month.

Whether you’re managing payroll or keeping personal records, this template makes it easy to log hours, track overtime, and calculate total pay.

What’s Included:

This monthly timesheet template provides a structured way to record work hours across a flexible pay period. It’s designed for manual entry, making it perfect for those who prefer pen-and-paper tracking.

• File Type: PDF
• Page Size: 8.5″ x 11″ (Letter)
• Orientation: Portrait
• Designed For: Printing and manual entry or fillable PDF

Features:

• Full-Month Work Log – Tracks daily hours for up to 31 days.
• Multiple Time Entries Per Day – Accommodates split shifts and multiple clock-ins.
• Overtime & PTO Tracking – Dedicated sections for extra hours and paid time off.
• Flexible Pay Period – Undated format allows tracking for any month.
• Payroll Calculation Fields – Includes spaces for pay rate, subtotal, and gross total.
• Employee & Supervisor Signatures – Ensures approval and accuracy.
• Comments Section – Use for shift adjustments or additional notes.

Ideal For:

This timesheet works well for:

• Hourly Employees who need to record shifts for payroll.
• Freelancers & Contractors tracking billable hours for invoicing.
• Small Business Owners managing employee work hours.
• Managers & Supervisors approving monthly payroll.
• Remote & Hybrid Workers who need to log hours for accountability.

How to Use this Printable Monthly Timesheet:

• Step 1: Fill in Employee Information: Write your name, employee ID, and pay period dates at the top of the timesheet.
• Step 2: Record Work Hours: Each day, log your start time and end time. If you have multiple shifts, use the extra time in/out fields.
• Step 3: Track Overtime & PTO: If applicable, log overtime hours and paid time off separately.
• Step 4: Calculate Total Hours & Pay: Once all hours are recorded, total them in the “Total Hours” column. If you’re tracking payroll, add your hourly rate to calculate your earnings.
• Step 5: Add Comments (Optional): Use the notes section for anything important, like shift changes or adjustments.
• Step 6: Get Signatures for Approval: Both the employee and supervisor should sign and date the timesheet to verify accuracy.

A monthly timesheet keeps work hours organized and payroll simple. Whether you’re an employee, business owner, or freelancer, this printable makes it easy to log time and stay on track.